Full-time Rota Bilingual (English & French speaking) Executive Assistant required in London, UK, £6,000 – £10,000 gross per month. Rota and hybrid role. Start ASAP.
An international, high-performing Family Office based in London is seeking a bilingual (English & French speaking) Executive Assistant to support the Family Office’s Owner and his family. This role is pivotal in managing both the private and business affairs of the Owner, ensuring smooth day-to-day operations and efficient coordination of schedules. The ideal candidate will act as the Owner’s “right hand,” providing support across a wide range of tasks, from administrative duties to personal errands, while coordinating closely with the existing team of the family office.
As Executive Assistant, you will:
– Serve as the primary liaison between the Owner, his family, and internal/external parties, including the existing family office team such as drivers, nannies, security personnel, and others.
– Manage and synchronise private and business calendars, ensuring seamless scheduling of appointments, meetings, family activities, and travel plans.
– Coordinate comprehensive travel arrangements for the Owner and his family, including handling visas, flights, accommodation, dining, and entertainment bookings.
– Maintain confidentiality across all interactions and handle sensitive matters with integrity, discretion, and a high sense of responsibility.
– Oversee and coordinate activities with household staff across the London residence, collaborating with contractors for any necessary maintenance or repairs, and ensuring all family needs are met efficiently.
– Assist in managing real estate properties, including negotiations, lease, and purchase agreements, in collaboration with the family office team.
– Liaise with legal, financial, and security advisors, ensuring the Owner’s and his family’s interests are safeguarded.
– Handle correspondence, phone calls, bills, insurance, and other personal affairs, ensuring meticulous attention to detail and coordination with the family office team for seamless management.
– Organise public appearances for the Executive and their family, coordinating with the family office team to ensure all arrangements meet the highest standards.
– Lead the recruitment and management of additional home personnel as needed, in coordination with the family office.
– Undertake project management duties, conducting research and executing personal tasks, ensuring alignment with the family’s goals and needs.
– Handle personal shopping, including the purchase of gifts and other items, tailoring selections to preferences and occasions.
– Keep the Owner informed of all significant activities, events, and schedules, coordinating with the family office team to ensure the Owner is always prepared and informed.
The ideal candidate will have experience as a PA / EA or similar role, with a track record of working in close coordination with a broader team; hold exceptional organisational with strong attention to detail and the ability to manage multiple tasks & manage various team members effectively; be confident, professional and proactive; discreet and tech-savvy with the ability to manage ambiguity, as well as holding strong interpersonal skills with a diplomatic, service-focused mind-set. Have excellent knowledge of the London area (restaurants, arts, activities). Have fluency in English and French (spoken and written). Russian would be an advantage.
The working schedule will be working on a rota 2-3 weeks on/off (covering 24/7). International travel is required.
This is a live-out position with no accommodation provided.
Preferences will be given to candidates with a UK long-term permit or citizenship.
Package:
Salary £6,000 – £10,000 gross per month
Working schedule – Rota 2-3 weeks on / 2 weeks off
Hybrid working (home and office)
International travel
Requirements:
Fluent in English & French
4+ years’ experience as an EA / PA
Strong communication, coordination, and interpersonal skills
Discretion and confidentiality are paramount
The ability to speak Russian is an advantage
Valid UK working rights
Available to start ASAP or with flexibility
Job Reference ID: 2894